One of the most important things to remember when moving an office is that communication is absolutely essential to a successful move. You need to keep everyone involved with or affected by the move up to date. Remember: You are not the only one who needs to be prepared; they need to be prepared as well. Here’s a list of who you should definitely keep in the loop—although your actual list may be even longer.
The movers: This one is the most obvious. Communication with your movers is very important. This entails labelling, and lots of it. Consider using coloured labels to help organize items by which room they should be left in, etc. Make sure that your labels are written very legibly and placed in a very visible spot. You want this process to be as easy as possible for the movers; this will ensure the move happens quickly and that things are moved and placed properly.
Your employees: Make sure your employees know when the move is happening well in advance. This will help them prepare. Also try to talk to them one on one to find out how they are coping with the move. Some may, for example, have problems with their new commute if it ends up being significantly longer. Also, if they’re helping with any of the packing, tell them how things should be packed. And lastly, remind them to pack up their personal belongings, which should probably be moved privately by them as well.
The project coordinator/moving consultant:Generally speaking, it is a good idea to have a project coordinator when moving an office. They will be in charge of certain set tasks, which may include working closely with the movers, preparing for payroll changes, etc. Keep each other informed on a regular basis. You will benefit from being as updated as possible. And they will too, so make sure the information is flowing both ways—communication here is mutually beneficial.
Your technical team: Don’t forget these guys. Setting up new networks and finding electrical outlets and phone jacks for everything can actually be quite daunting. If problems arise here, they could potentially halt your entire business beyond the moving period. So give them enough time and information to work out a plan of attack.
Your clients, banks, vendors, etc.: Lastly, don’t forget everyone else—everyone who is not working for you. If your clients lose touch with you because of a move, you could easily lose their business. Give them plenty of advance warning. Send out emails and letters, and update your website. Don’t let a move hurt your business in any way. Period.
With everyone up to date, your move will most likely go swimmingly. Other people have responsibilities too, but if they aren’t informed of what they are, those responsibilities might end up becoming yours—at the last minute. Communication will take some of the load off of your shoulders. Do not try to do everything alone. Moving an office would be an awful lot of work for one person.
"I had forgotten to finally leave a review as it was 3 months ago now that I moved. A 5 star review is not enough for Ferguson Moving. They deserve no less than 6 out of 5 stars. I've moved too much recently, 3 times in years. There's no one else I would trust more to secure and move everything and work with. My family has been using Ferguson's and only Ferguson's for over 20 years, even to move up to a 4500 square foot house of contents. Austin, Brad and Sophiana, or Sophiyana, (hopefully either spelling is correct!) were the best. They take their job seriously, have a strong sense of loyalty and commitment to the client(s). The sad reality that most people don't realize is that most moving companies are non insured, non registered "businesses" that recruit addicts that are payed by cash. People would be horrified if they knew how other moving "companies" operated. I've heard horror stories from friends and family companies that held their contents "hostage" demanding more money upon delivery to the new home. Or meth heads with hardly any teeth. Ferguson's has been based in Vancouver for decades, with fully licensed, insured, bondable employees. A picture of their moving truck on the Lions Gate Bridge around the 1940s or 50s is in the paperwork that is provided by an estimator. Juville has been our estimator for years and are glad that she's still with the company all these years. Their packing, blanketing and securing of all items is of the highest professional quality. Not a single surface is left exposed. Others have told me stories that other companies never even blanketed items like a tempered glass table, fragile items and just executing sub standard lazy work ethic. All fears and concerns are laid to rest with Ferguson's, and there will never be another moving company we would ever use. We support them as much as we canto excel in being the best moving company ever." ... See MoreSee Less
★★★★★ "I had forgotten to finally leave a review as it was 3 months ago now that I moved. A 5 star review is not enough for Ferguson Moving. They deserve no less than 6 out of 5 stars. I've moved too much recently, 3 times in years. There's no one else I would trust more to secure and move...